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/ Solutions / Coworking Management

Coworking Management Software

Feature-rich cloud-based coworking management software designed to simplify and optimize shared workspace operations with ease and efficiency.
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Our Clients

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Effortless Coworking Operations with a Unified Platform

Streamline your coworking space management with our all-in-one coworking management software. From contract handling to workspace access, membership directories, and amenity bookings, our software ensures smooth daily operations, reducing manual effort and enhancing efficiency

Our Solutions

Leasing & Member Onboarding

Digital lease agreements for quick processing
Automated move-in & move-out workflows
Controlled access and booking privileges
Asset tracking and workspace allocation

Contracts & Documentation

Instant agreement generation with digital signing
Secure and centralized document storage
Letter and communication management
Comprehensive client tracking and engagement

Maintenance & Facility Operations

Automated preventive maintenance schedules
Work order creation and execution tracking
Real-time service request management
Regular workspace inspections for safety compliance
Resource mapping and usage tracking

Bookings & Space Access

Instant room and desk reservations
Amenity scheduling and usage monitoring
Secure access control for coworking spaces
Visitor and guest management system
Centralized amenity listings and booking controls

Financial & Billing Solutions

Scheduled invoicing and automated billing workflows
Tax management and compliance tracking
Receipts, refunds, and settlements for members
Credit notes and statement reconciliation
Integrated payment gateway solutions

Workspace CRM & Members Engagement

Quick lease agreements and flexible reservations
Lead and opportunity tracking for coworking sales
Quotation approvals and automated pricing models
Advanced seat blocking and workspace allocation

Visitor & Parking Control

Digital visitor registration and security permits
Short-term and long-term parking assignments
Vendor and service provider access authorization
Parcel and delivery tracking for smooth operations

Smart Planner Boards

Property & workspace activity boards
Announcement and community event dashboards
Amenity and parking booking schedules
Resource allocation and workforce scheduling
Leave, time-off, and duty roster management

Efficient Workspace Administration

Workspace inventory tracking and availability insights
Automated pricing models and history logs
Dynamic property listings and marketing portal integration
Workspace categorization for optimized management
Multi-location coworking space administration

Project & KYC Management

Real-time project tracking and lifecycle management
Task assignment, progress monitoring, and reporting
Categorized task workflows for enhanced productivity
Secure document verification and compliance checks
Automated identity screening and background validation

Inspection & Contract Compliance

Move-in and move-out readiness assessments
Periodic safety, security, and compliance audits
Guided showcases and workspace site visits
Member and landlord contract management

Communication & Community Engagement

Automated announcements and workspace updates
Legal case management and document storage
Incident reporting and member request handling
Feedback collection, surveys, and discussion forums
Emergency contacts and marketing banners

360-Degree Business Intelligence

Comprehensive financial and transaction overview
Contract renewals, modifications, and compliance
Real-time workspace monitoring and tracking
Occupancy, allocation, and performance insights

Comprehensive Features for Smarter Coworking Management

Core Features

Leasing & Member Onboarding

Digital lease agreements for quick processing
Automated move-in & move-out workflows
Controlled access and booking privileges
Asset tracking and workspace allocation
Lease

Contracts & Documentation

Instant agreement generation with digital signing
Secure and centralized document storage
Letter and communication management
Comprehensive client tracking and engagement
Lease

Maintenance & Facility Operations

Automated preventive maintenance schedules
Work order creation and execution tracking
Real-time service request management
Regular workspace inspections for safety compliance
Resource mapping and usage tracking
Lease

Bookings & Space Access

Instant room and desk reservations
Amenity scheduling and usage monitoring
Secure access control for coworking spaces
Visitor and guest management system
Centralized amenity listings and booking controls
Lease

Financial & Billing Solutions

Scheduled invoicing and automated billing workflows
Tax management and compliance tracking
Receipts, refunds, and settlements for members
Credit notes and statement reconciliation
Integrated payment gateway solutions
Lease

Workspace CRM & Member Engagement

Quick lease agreements and flexible reservations
Lead and opportunity tracking for coworking sales
Quotation approvals and automated pricing models
Advanced seat blocking and workspace allocation
Lease

Visitor & Parking Control

Digital visitor registration and security permits
Short-term and long-term parking assignments
Vendor and service provider access authorization
Parcel and delivery tracking for smooth operations
Lease

Smart Planner Boards

Property & workspace activity boards
Announcement and community event dashboards
Amenity and parking booking schedules
Resource allocation and workforce scheduling
Leave, time-off, and duty roster management
Lease

Customer & Vendor Management

CRM integration for customer relationship tracking
Vendor and service provider database management
Broker and agent contact handling
Customer and prospect engagement
Lease

Efficient Workspace Administration

Workspace inventory tracking and availability insights
Automated pricing models and history logs
Dynamic property listings and marketing portal integration
Workspace categorization for optimized management
Multi-location coworking space administration
Lease

Inspection & Contract Compliance

Move-in and move-out readiness assessments
Periodic safety, security, and compliance audits
Guided showcases and workspace site visits
Member and landlord contract management
Lease

Project & KYC Management

Real-time project tracking and lifecycle management
Task assignment, progress monitoring, and reporting
Categorized task workflows for enhanced productivity
Secure document verification and compliance checks
Automated identity screening and background validation
Lease

Communication & Community Engagement

Automated announcements and workspace updates
Legal case management and document storage
Incident reporting and member request handling
Feedback collection, surveys, and discussion forums
Emergency contacts and marketing banners
Lease

360-Degree Business Intelligence

Comprehensive financial and transaction overview
Contract renewals, modifications, and compliance
Real-time workspace monitoring and tracking
Occupancy, allocation, and performance insights
Lease

Real-Time Insights at a Glance

User-Friendly Dashboards
Amenity Utilization
Contracts Overview
Financial Insights
Security & Access Control
Why Choose Our Coworking Management Software?

Power at Your Fingertips

Device-driven Solutions
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Guard App
Manage access control and security across coworking spaces with ease.
Inspector App
Conduct real-time inspections and compliance checks to maintain workspace standards.
Worker App
Track and manage work orders, maintenance tasks, and service requests efficiently.
Workspace App
Provide members with a seamless experience for booking spaces, managing profiles, and accessing services.

Who Can Benefit from Our Coworking Management Software?

Industry Benefits
Benefits of Using Our Facility Management Software
Tailored for Your Business Needs

Our case studies

Customer Success

See how Property Automate drives digital transformation with our top property management solutions.

Albasteen

A Saudi developer chose Property Automate to boost sales and streamline facility management.

Clayworks

Facing issues with Amspaces, a coworking company chose Property Automate for a scalable, feature-rich solution.

Thabat Al Maskan

A top Saudi developer used Property Automate to streamline sales, facilities, and financial integration.

Get Custom Pricing
Pricing and offers best suited to meet your objectives

FAQ's

Coworking management software is a cloud-based solution that helps operators manage leasing, bookings, billing, and member engagement efficiently. It streamlines operations, improves resource utilization, and enhances member experiences.

Yes, our coworking management software is designed for multi-site management, allowing operators to oversee multiple locations with centralized control and reporting.

Yes, our solution includes visitor management, digital access controls, and security compliance features to ensure safe and secure coworking spaces.

Yes, our solution includes visitor management, digital access controls, and security compliance features to ensure safe and secure coworking spaces.

Absolutely! Our software is highly flexible, allowing customization in terms of branding, feature selection, and integrations to match your unique business requirements.

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